2023 Version! Tools Every Non-Profit Needs to Succeed

Back to all news
March 29, 2023
Make your life easier!
by Lori Shecter

Here’s a list of tools that will make your staff’s lives easier and help them get the job done! Some tools are free, some offer free trials, and some are paid – share with your team. Share with the world! 🙂 Even though you might not need all of them, someone on your team needs them. Have more you’d like to add to this list? Shoot us an email from the form on the right! Some of these tools might also be available at a discount on TechSoup.

Featured Tools For Non-Profits:

Here you will find some pretty awesome stuff we are trialing for all of you, awesome non-profits out there. We’ve selected them based on their ability to help you FIND THE MONEY.

Donor Search | We are just demoing this huge database full of individuals and donors.  This is a completely robust tool to find the exact donor or sponsor you may need. So far, I love what I am seeing. What’s great about Donor Search? It’s a FREE three-week trial PLUS the account team will help you use the tool and run reports. Worried about not having time to use this tool? Don’t be! Donor Search’s account team is almost like having an on-staff development staff member.

Double the Donation | Another amazing tool but very different than Donor Search. Most employees don’t know about their company’s donor match programs. This unique little piece of code integrates with your donation software and shows people whether their company will double their donation and guides them down the easy path to do so. Free trials and more!

10-Minute 360MatchPro Overview from Double the Donation on Vimeo.

(Update 01/13/2023)

Latest Discovered:

We have updated this section (and will continue to do so) in case you have bookmarked this list – it makes it easy for you to find the newest listing!

E-Card Widget | We just found this new and clever tool.  We are testing it out and hope that you will too.  Stay tuned for our results! A very interesting tool for thanking donors and other important email functions.

Copy.ai | This tool helps people write content. Whether or not you are a great writer, this perfect tool for non-profits (it’s free!) can help you write content for websites, grants, and social media.

Lumen5.com | Their premise is they turn your blogs into videos. Not exactly – more like into a moving PowerPoint. But try it yourself to see for sure.
Uber Suggest IO | This is a free tool from Neil Patel that helps you find the keywords that you need to use in order to make your website easier to find by search engines.
Story Blocks | A paid tool to get stock videos. We like it – it’s a subscription so you can cancel any time.
Motion Array | Paid tools for non-profits for stock videos and music, templates, motion graphics, and more. As a video creator, it’s well worth the $30/month price. For an example of “Motion Array” in action, view this website (top video).

Design Tools

Canva | Free + Paid Design tool
Adobe Suite | Paid Design Tool
Figma Free + Paid Design Tool Design tool
Pixabay | Free Images
Unsplash | Free Images
FreePik | Free Images
Adobe Stock | Free + Paid Stock Images
Digital Annual Reports Free
Pexels | Free
Milanote | Free + Paid
Remove.bg | Free + Paid: Removes backgrounds from images
Flaticon | Free Icons
Icon Finder | Free Icons
The Noun Project | Free Icons

Design Tools Chrome Extensions

Note:  Disable extensions when not in use so that your browser doesn’t slow down!

What Font  – Helps you to identify Fonts on Website
Eyedropper – Tells you what colors are on websites
UX Principles   Helps you understand Website User Experience
Koala Inspector – Shopify
Heurio – Check Visual Feedback on a Website

Conference Calling

Zoom | Free + Paid
Uber Conference | Free + Paid
Skype | Free + Paid
Google Meet | Free + Paid
Jitsy | Free
Doodle | Meeting Scheduler

Video Editors

We Video 
Lumen 5 

Video Maker

Break Out Clips

Project Management

Airtable | Free + Paid
Monday | Paid
Asana | Free + Paid
Trello | Free + Paid
Slack | Free + Paid
Google Docs | Free + Paid
Google Workspace for Nonprofits | Free + Paid

Need help with your website?  Schedule a consultation with us.

Contact Us

Email CRM

Mix Max | Free + Paid
YesWare | Paid (30-day trial, best open rates)
Mailchimp | Free and Paid
Constant Contact | Paid
Hub Spot | Free and Paid
Intercom | Unknown but sends pretty cool-looking emails.

Email and Ad Writing

Copy Ai | Checks subject line
Send Check It | Checks subject line
Sharethrough | Checks subject line
Portent | Creates the subject line
KeeWee | Free + Paid – creates copy for FB and Google Advertising
WordTune | Free + Paid – Plugin added to Chrome. Helps you rephrase your thoughts.
Copysmith | Free trial + Paid

Check your Grammar!


Donation Software

GiveWP | We use it because it’s completely integrated with WordPress and we use it on our websites. To see an example, visit this live website.
Donor Box | Free
Little Green Light
Give Box
Auction Software
Cause Vox | This actually is free which always makes me wonder… how do they make money to survive?

Grant Finders

Funds for NGOS
Foundation Center 
Grant Gopher 
Wells Fargo
JP Morgan Chase 
Google Ad Grants


Dropbox | Free and Paid
Google Drive | Free and Paid
One Note | Paid included in Microsoft Packages


Google Analytics | Free
Leadfeeder | Paid + Free Trial – See who comes to your website
Hot Jar | Free + Paid – Watch videos of your users
Mouseflow | Free + Paid – Watch videos of how users behave and what they do on your website
Bitly | Link tracker.

Surveys and Forms

Survey Monkey | Paid + Free Trial
Typeform | Paid

Social Scheduling

Hootsuite | Paid + Free Trial
Sprout Social | Paid + Free Trial
Loomly | Paid + Free Trial
Planoly | Free and Paid
Only Pult | Paid

Website Builders

We Are Immediate | The best we highly recommend them – Yes that is our self-promotion!
WordPress.com | Not to be confused with “WordPress.org” which is a Content Management System.


Check Our Non-Profit Web Development Services»

Have questions? Drop us a line.

    Fund Raising
    Web Development
    Related Articles
    See all
    You have little time, so here goes the down and dirty. And by the way? This article was written using these tips to impr ...
    Building better non-profit sponsorship packages is an art that can be developed by your organization. Whether or not yo ...
    Step 1:  For a successful non-profit appeal The first step in a successful non-profit appeal is to ensure that the per ...

    Have a question? Let us know.

    Non-Profit Websites
    Every non-profit needs a high performing website to ensure the success of their missions. And, just like your goal is to increase donations, funding and program availability, our mission is to help you achieve your goals. We immerse ourselves in understanding how to ensure that the goals for your website far exceed expectations.

    Riverstone NYC

    Increase in donations


    Riverstone NYC
    Increase in donations

    Lori and her team built a beautiful website for Riverstone Senior Life Services, anticipating things we didn’t.

    – Mary Ellen Sanger, Riverstone NYC